JOB TITLE:
Financial Assistant
Department:
Administrative
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FLSA Status: Non-Exempt/Hourly
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Primary Accountability
Provides support for Advance’s Director of Finance, Data & Reporting. Has a basic knowledge of finance and is familiar with QuickBooks, Microsoft Word and Microsoft Excel. Performs deposits, accounts payable processing and general accounting support.
Primary Duties and Responsibilities
- Accounts Payable
- Matches orders and packing slips (receivers) to invoices
- Reviews invoices and expenditure requests for required approvals and accurate coding.
- Enters accurately coded invoices into the accounting system.
- Prepare entry for accounting system.
- Ensures invoices are processed for payment per the established payment cycle.
- Records deposit information into general ledger with appropriate revenue classifications including location, program and revenue funding source
- Prepares reconciliations and schedules of assigned accounts
General Development
- Requires basic organizational skills, typically to organize own work
- Job duties require the ability to work independently and as part of a team
- Job responsibilities require individual development of priorities for effective performance of duties, including re-prioritization in response to changes in circumstances
- Work requires consideration of the impact of work product on other employees in the work process
- Duties require analysis of information following established methods, not requiring the employees own opinions
Professional and Technical Knowledge
Job duties require specific knowledge of accounting processes and practices, typically acquired with 2 years of general ledger experience. Two year accounting degree can substitute for two years’ experience.